Comprehensive Guide to Setting Up Your Google Workspace Account

Using Your Umbrella Dashboard

● Log in to Your Umbrella Dashboard:

Begin by logging into your Umbrella Dashboard. Navigate to the Marketing section, then go to Brand Settings and select Pro Domain and Email. This section provides essential tools and configurations needed for setting up your domain and email services.

● Find your Domains:

Next, navigate to the Manage Purchases button in the bottom right corner.

Click “List Purchases” 

Find the Domain Name and click, 

This will expose the area to access the DNS settings relevant to your domain setup.

Reviewing these settings carefully is important as they will be needed for domain verification and email setup.

Important: If you haven’t already purchased a domain, Navigate to the Marketing section, then go to Brand Settings and select Pro Domain and Email select "Visit Store" in the lower right corner within your Umbrella Dashboard. This allows you to buy a custom domain suitable for your digital marketing agency.

Step 1: Purchase Your Google Workspace Plan

● Choose and purchase the Google Workspace plan that best fits your business needs. 

Connect it to your existing domain and complete the checkout process. Google Workspace offers plans like Business Starter for $4.50 per month and a total of $54.00 annually, and 

Business Standard to cater to different levels of business requirements.

● After completing the purchase through PayPal Standard.

Step 2: Create Your First Admin Account

● Once your plan is purchased, you will need to create a contact. Make sure to click “add contact” Please pay close attention to the details that might be pre-populated, and go about the process to create your admin account by filling in your details.

Make sure to use an email address that will receive the activation code—preferably the same one associated with your Umbrella account for consistency.

● Check Your Email Inbox:

Look for an email from the Google Workspace Team with instructions on creating a password and logging into the Admin Console. 

Click the link and set up your password.

Step 3: Initial Setup in the Admin Console

● Sign in to the Admin Console using your newly created admin account. 

Accept the Terms of Service by clicking “I understand”.

● You are now in the Admin Console, where you can manage your organization’s Google Workspace settings. The next step is to verify your domain.

Step 4: Verifying Your Domain

● Navigate to the “Verify Domain” section and follow the instructions provided by Google.

● Click “Next”, select “Protect”, and then click “I am ready to protect my domain”.

● Choose “View Generic Instructions” for detailed steps on adding a TXT record. This record will confirm ownership of your domain.

Step 5: Setting Up DNS Records

● Log into your domain provider’s account (e.g., GoDaddy, NameCheap) and navigate to DNS Management or Advanced DNS Settings.

● If Umbrella Log in to Your Umbrella Dashboard:

Begin by logging into your Umbrella Dashboard. Navigate to the Marketing section, then go to Brand Settings and select Pro Domain and Email. This section provides essential tools and configurations needed for setting up your domain and email services.

● Find your Domains:

Next, navigate to the Manage Purchases button in the bottom right corner. Click “List Purchases” to find the Domain Name and click, this will expose the area to access the DNS settings relevant to your domain setup. Reviewing these settings carefully is important as they will be needed for domain verification and email setup.

 Add a new TXT record 

● TXT record with the following details:

○ Host Name: @

○ Value: Paste the verification code provided by the Google Admin Console.

○ TTL: Leave as the default (e.g., 3600 seconds).

Note: DNS changes may take up to 5 minutes or longer to propagate. Once completed, return to the Admin Console and click “Continue”.

Step 6: Adding MX Records for Email Setup

● Return to your domain provider’s DNS Management and follow these steps: ADD MX RECORDS

○ Check for Existing Records and Purge: Ensure any non-Google MX records are removed.

○ Choose MX for Type.

○ Enter @ in the Zone Field (leave blank if it causes an error).

○ Enter 1 in MX Priority.

○ Enter 7200 in TTL.

○ Enter ASPMX.L.GOOGLE.COM in the Value or Destination Server field.

Repeat this process for the other MX records as follows: 

5 @ ALT1.ASPMX.L.GOOGLE.COM 7200

5 @ ALT2.ASPMX.L.GOOGLE.COM 7200

10 @ ALT3.ASPMX.L.GOOGLE.COM 7200

10 @ ALT4.ASPMX.L.GOOGLE.COM 7200

Should look like this when done: 

1 @ ASPMX.L.GOOGLE.COM 7200

5 @ ALT1.ASPMX.L.GOOGLE.COM 7200

5 @ ALT2.ASPMX.L.GOOGLE.COM 7200

10 @ ALT3.ASPMX.L.GOOGLE.COM 7200

10 @ ALT4.ASPMX.L.GOOGLE.COM 7200

● Save these changes and return to the Admin Console. Click “Activate Gmail Account” and select “Finish” when prompted.

Step 7: Final Verification and Gmail Activation

● If any non-Google MX records remain, delete them as instructed.

● Re-run the verification process to ensure your domain setup is complete. Once verified, go to the Dashboard and select “Mail Account” to finish the setup.

Completing Your Setup

● After successful verification, you will receive a confirmation that your domain has been verified. Access your new professional email by selecting the Gmail icon from the nine-dot menu in the Admin Console.

Transferring Contacts and Data

● Once your email is active, you may want to move existing contacts, calendars, and files to your new Google Workspace account to streamline your communications.

Pro Tip: These detailed instructions will soon be added as a training module within your Umbrella dashboard for easy reference.

Need Assistance?

● If you need help or run into any challenges, contact support@umbrellaus.com or visit Umbrella Support.